MAYFORD VILLAGE HALL
 SAUNDERS LANE, MAYFORD, WOKING, SURREY
Terms & Conditions for the Hire of Mayford Village Hall
Updated: November 2007
 Mayford Village Hall Trustees operate a no smoking policy
Please refrain from smoking inside these premises
1. Hire Charges
 A deposit of £200 (special rate for Children's parties £50) will be required at the time of the booking and held against breakages and extra cleaning (see Condition 3).
The full hire charge is payable in addition, either at the time of booking or six months before the event - whichever is the latest.
Note: Payment of the deposit implies acceptance of these terms and conditions and will be banked by the Treasurer upon receipt.

2. Cancellations
 In the event of a subsequent cancellation the hire charge and the deposit will normally be returned less a cancellation fee of £20, but if less than 14 days notice is given, only the deposit will be returned.

3. Responsibilities of the Hirer
·
Arrange for the removal of all rubbish, bottles, tins etc from the hall premises (including the outside area) at the end of the hire period
·
Leave the Hall in a clean condition throughout
·
Return all chairs and tables to their designated stores after use
Hirers should note that if the Trustees find any damage or breakages or need to pay for extra cleaning or tidying up there may be, at the discretion of the Trustees, additional charges made and/or forfeiture of the deposit.

4. Other Conditions and Notices
All items of furniture must be lifted and not dragged across the Hall floor
Under no circumstances must anything be hung, pinned or otherwise affixed to any part of the walls, ceiling or lights of the Hall. Please use fixing eyes provided
The ladder in the store room is not to be used by the hirer
Cutlery and tea towels are not provided
If there is any difficulty with the lighting, all fuses for the Main Hall are to be found in the main store room
Fireworks and their use are strictly forbidden both inside and outside of the building
All barbecues are to be held at the rear of the Hall on the paved area provided

Noise levels to the front of the Hall are to be kept to an absolute minimum at all times out of respect to local residents
The Main Entrance Doors must be kept closed at all times
Please note that Mayford Village Hall Trustees work closely with the Surrey Police Neighbourhood Officer for Mayford who is provided with details of weekend bookings
NB. Never touch the equipment at the side of the stage - this has nothing to do with the Hall or Stage Lighting
 Please note that Conditions 3 & 4 are strictly enforced by the Trustees

5. All music must be switched off by 11:30pm
The Hall must be cleared, cleaned, vacated and the key returned by 12 midnight

6. Safety
 Please observe the safety regulations at all times as listed on the Notice Boards. Do not park anywhere but in the car parks to the side or rear of the hall or in front of the Hall. If these areas are full then please use the overflow parking area in the fenced, grassed area behind the hall if ground conditions permit
Never park on any of the grass verges at the front of the Hall

7. Discos
 Disco units and amplified music may be used. The volume of sound must be regulated at all times so as not to cause any public nuisance. Neglect of this condition will cause forfeiture of the deposit

8. Additional Charges
Prior arrangements and an additional charge is made if the Hirer wishes to use the Small Hall

9. Important Notice
The Hall is licensed for consumption but not the sale of alcohol. Hirers wishing to sell alcoholic drinks must obtain a license from the relevant authorities

10. Keys
Keys to Stage curtains are available on request from the Letting Officer

11. Light Switches
Light Switches for the Main Hall are located behind the door in the Kitchen

12. Smoking
Smoking is not permitted anywhere within Mayford Village Hall. The designated smoking area is at the rear of the building

13. Fire Exits
Fire exit doors are situated at points north, south, east & west of the building and the assembly point is the main car park at the front of the village hall.
The nearest public telephone is in Saunders Lane opposite the village hall.

Failure to comply with these and any other conditions set out on the back of the Hiring Invoice may result in the full loss of your Deposit  
Main Hall
Small Hall
Daytime
 09:00 - 18:00
Monday - Friday
 Saturday & Sunday
£12.30 per hour
 £14.50 per hour
£10.20 per hour
 £11.30 per hour
Evenings
 18:00 - 24:00
Sunday - Thursday
 Friday & Saturday
£14.50 per hour
 £139 (6 hour session)
£11.30 per hour
 £74 (6 hour session)
All Day
 09:00 - 24:00
Saturday & Sunday
 Both Halls
£198
 £268
£105
Children’s Party Rate
 Morning or afternoon
Monday - Friday
 Saturday & Sunday
£33.50 (3 hour session)
 £41.50 (3 hour session)
Mayford residents receive a 20% discount on all bookings.
Friday & Saturday evening bookings of less than 6 hours will be taken only at the discretion of the Letting Officer. Bookings will be charged on a pro-rata basis for the hours required.
HIRING RATES
 1st April 2012 - 31st March 2013